The Restaurant Owner’s Playbook

Free from STLFSE

The Restaurant Owner’s Playbook

Open it. Run it. Grow it.

Guides to read, tools to use and checklists to print, organized the way a restaurant actually happens. New here? Start Here.

Guide

Read it

How something works. Read it once, then come back when you need it.

Tool

Use it

Does the math for you. Use it every week, or every shift.

Printable

Print it

Checklists, logs and SOPs from the Owner’s Binder. Print them and put them to work.

01

Open it

From first menu to opening day. Plan in this order: menu, then space, then codes, then equipment.

Guides

Guide

Kitchen Opening Playbook

Menu, space, codes and equipment, step by step, with your plan saved as you go. Free sign-up.

Guide

Health Code Cheat Sheets

What inspectors look for, in plain language.

Guide

Equipment Buying Guide

New, used or refurbished, and how to buy without getting burned.

Guide

Types of Ice

Pick the ice your menu needs first, then size the machine.

Guide

FDA Food Code equipment checklist

What the Food Code expects from commercial equipment.

Guide

Used equipment checklist

What to look at before you buy a used cooler, range or ice machine.

Tools

Tool

Kitchen Startup Budget

Price out your equipment list new, used, or a mix.

Tool

Ice Machine Sizer

How many pounds of ice a day you really need.

Tool

Equipment Payment

Monthly payment for a loan or lease, new vs. used.

Tool

Break-Even

How much you need to sell to cover the bills.

Tool

Recipe & Plate Cost

Cost one plate down to the slice of cheese.

Tool

Menu Price

Set a price that hits your food cost target.

Printables

Printable

Pre-Inspection Self-Check

Walk your kitchen the way an inspector will. Binder page B7.

Printable

New Employee Checklist

Train every hire the same way, from tour to sign-off. Page C1.

Printable

Illness Reporting Agreement

What staff must report and when to stay home. Page C2.

02

Run it

The systems that keep a kitchen steady: the same steps every shift, and numbers you check every week.

Guides

Guide

Run Your Kitchen

Kitchen talk, the grill clock, FIFO, mise en place, a day’s rhythm and writing SOPs.

Guide

Kitchen talk

What 86, heard, all day and par mean, and why each one matters to you.

Guide

23 step-by-step SOPs

Receiving, cooling, allergens, sick employees, fryer oil, power outages and more.

Tools

Tool

Food Cost %

What your food really cost you last week or month.

Tool

Prime Cost

Food, drinks and labor together: the number that matters most.

Tool

Labor Cost %

True labor cost, with taxes and benefits included.

Tool

Menu Engineering

Find your Stars, Plowhorses, Puzzles and Dogs.

Tool

Inventory Variance

What you should have used vs. what you did.

Tool

Prep List

Par minus on hand equals what to prep today.

Tool

Recipe Scaler

Make 40 instead of 12 without the mental math.

Tool

Tip Pool

Split tips by hours or by points.

Tool

Daily Cash-Up

Count the drawer and find over or short.

Tool

Allergen Matrix

Which dishes contain the 9 major allergens.

Tool

Pour Cost

Cost of a drink against its price.

Tool

Maintenance Planner

Check what you own; get the cleaning and service schedule.

Printables

Printable

Every-shift forms

Opening and closing checklists, line check, prep list, temperature, cooling and receiving logs.

Printable

Weekly and monthly forms

Deep cleaning, equipment service calendar, inventory count, pest log.

Printable

Station card

Mise en place for each station, with a spot for a photo of the finished setup. Page C4.

03

Grow it

A second location, better equipment, or selling what you’ve outgrown.

Guides

Guide

Selling equipment the right way

Six steps and every way to sell, from dealer buyout to auction.

Guide

Buying used without getting burned

The checklist for refrigeration, cooking, ice and dish machines.

Guide

New, used or refurbished?

What each costs over its life, and when each one makes sense.

Tools

Tool

Repair or Replace

Got a repair quote? See if it’s worth fixing, or time to buy used or new.

Tool

Equipment Payment

Monthly payment for a loan or lease, new vs. used.

Tool

Kitchen Startup Budget

Price out your equipment list new, used, or a mix.

Tool

Profit & Loss Snapshot

Gross, operating and net profit in one look.

Tool

Catering Quote

Price a catering job per guest, with staff and extras.

Tool

Delivery App Profit

What you really keep from a third-party delivery order.

Tool

Turnover Cost

What it costs every time someone quits.

Tool

No-Show Cost & Deposit

What empty reserved tables cost, and what a deposit recovers.

Tool

Break-Even

How much you need to sell to cover the bills.

Services

Service

Sell your equipment

We buy whole kitchens and single pieces, and handle the removal.

Service

Shop new and used

Online store and showroom inventory, with delivery and install.

Service

Ask about a piece

Send a make, model or photo and we’ll tell you what we know.

More free tools

Made by others, listed with credit

Other people and companies make good free tools too. We link to them and give them credit.

Talk to STLFSE

Buying, selling or stuck on a question?

Tell us what you’re working on. We buy whole kitchens and single pieces, sell new and used equipment, and answer questions for free.

General information to help you think things through, not legal, financial or code advice. Rules vary by city and county; confirm with your local health, building and fire officials.

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